Requests, vendors, dues and the books — handled end to end by software, with a person on the calls that need one. Lower cost than a traditional manager, and not a cent in vendor kickbacks.
We read your documents, load your community, and take over the day-to-day — with the board watching everything in real time.
We read the declaration, bylaws, rules and vendor contracts so every answer and decision is grounded in what actually governs your association.
Owners are matched to public records, renters to their lease, vendors to categories, and your financial history is loaded and reconciled.
Intake, triage, work orders, invoices, dues and reporting run continuously. The board sees the whole picture and approves what needs approving.
Not a portal bolted onto a call center. One operating system for the whole association — the parts residents touch and the parts only the board ever sees.
Residents ask in plain language; answers come straight from your governing documents, with the clause cited — and it refuses to guess outside them.
Every report — a hazard, a violation, an architectural request, a dead animal — is classified, completed (“send a photo of the tag”), and routed automatically.
A vendor directory with preferred vendors per category. We propose a vendor, dispatch the work order, and match the invoice back to the authorized work.
An AI-monitored mailbox captures invoices, matches them to a vendor and work order, and queues them — paid by ACH only after a person approves.
Assessments generated on schedule, balances visible at login, one-tap ACH, reminders by email and SMS, and clubhouse rentals billed the same way.
The ledger mirrors to your GL, bank transactions reconcile automatically with a review queue for exceptions, and the board packet is ready before the meeting.
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Traditional managers make money on your vendors. We don’t. Our incentives point one way: keep your association running well for less.
A management fee well below traditional companies — because software does the operations.
No referral fees, commissions or rebates from any vendor. Ever.
No markup on vendor invoices. You pay what the vendor charges.
A general-contractor fee only when Vara acts as GC on a project — and only then.
Tell us your community — units, current manager, and what’s not working. We’ll show you the board experience you should be having.
ara Mgmt